Overview of the AGU Books Publishing Process

A step-by-step guide to getting published in the AGU Books portfolio.

 

  • You will deal with the following people during the process of book preparation from initial proposal to final publication: 

    • AGU Director of Publications, Books – Primary point of contact at AGU.
    • AGU Subject Editor – Assigned member of the Editorial Board who will assess your proposal, provide advice through the period of preparation, and assess your complete manuscript.
    • Wiley Executive Editor – Oversees acquisition of new titles including contracts.
    • Wiley Managing Editor – Oversees book projects from contracting to completion.
    • Scholar One Editorial Assistant – Supports the manuscript submission and review process on ScholarOne; responds to inquiries from authors, reviewers, and editors.
    • Wiley Designer – Designs book cover in collaboration with AGU Design and Branding team. 
  • If you are interested in publishing a research monograph, reference volume, textbook, practical guidebook, or resource for professionals in onof the AGU Books series, please contact books@agu.org or a member of the Editorial Board for an initial discussion about the subject, scope, and potential market 

  • Once your ideas for a book are fully developed, please write a comprehensive summary of the proposed book, including the rationale, aims and scope, table of contents, and market potential following the structure prescribed in the appropriate guidelines:

    Submit your proposal to books@agu.org

  • Wiley will contact appropriate scientists, instructors, and professionals for feedback on your proposal. There will be at least 3 peer reviewers for research monographs and at least 6 peer reviewers for textbooks. Proposal reviewers will know your identity, but their reviews will be anonymous to you unless they choose to disclose their identity. You will have the opportunity to respond to their feedback, and revise and refine your proposal if appropriate.

  • Your proposal and its reviews will be assessed by the AGU Books Editorial Board for its quality and suitability, as well as by Wiley for its sales potential.

    If your proposal is accepted for the AGU Books portfolio, you will be issued with a contract to sign. The contract will define the publication, how and when it will be delivered, and outlines yours and the publisher's rights and responsibilities, as well as confirming your remuneration. Clauses are standard across contracts.

    For authored volumes all co-authors must sign the contract; for edited volumes all co-editors must sign the contract, whereas each chapter author will be required to sign and submit a Contributor Contract at a later stage. Government employees should select the most appropriate option at the end of the document.

  • AGU’s Scientific Integrity and Professional Ethics Policy includes a Code of Conduct that sets expectations for professional conduct related to harassment, bullying, and other scientific misconduct issues.

    Volume editors and volume authors (but not authors of chapters within edited volumes) of AGU books are now required to complete a simple professional conduct self-disclosure form. Concurrent with finalizing the book contract with Wiley, all relevant editors and authors will receive an email from the AGU Publications Department with a link to the online form. Completed forms will be submitted directly and confidentially to the AGU ethics inbox.

    This is an opportunity to disclose any past allegations or institutional proceedings resulting in a finding of professional misconduct, or any current formal complaints related to professional conduct, even if the matter is still pending. A self-disclosure does not automatically disqualify someone from publishing with AGU, but each disclosure will receive a review and follow-up discussion if there are areas of concern.

    More information about AGU’s Scientific ethics policy.

  • If you are contributing to an edited volume, you will receive information from the Scholar One Managing Editor with information about manuscript guidelines, publishing processes, and your primary contact points. You will also receive an invitation from the ScholarOne manuscript submission system inviting you to submit a chapter.

    Please refer to the Manuscript Preparation Guidelines for AGU Books when preparing your book manuscript (for authored volumes) or book chapter (for edited volumes). You will find information on acceptable file types, page formatting, preparing images and tables, securing permissions for copyrighted material, and more. All AGU Publications follow American Psychological Association (APA) style on grammar, punctuation, table formatting, citations, and references so please refer to the AGU Grammar and Style Guide for more detailed quidance 

  • All manuscripts must be submitted via the ScholarOne portal for AGU Books. If you have problems using ScholarOne, please check our FAQs or contact the Editorial Assistant.

    A ‘similarity check’ to detect potential plagiarism is run automatically on all new manuscript submissions using iThenticate software.
    If the similarity exceeds 35 percent (excluding references) the Editorial Assistant will inform the ScholarOne Managing Editor and Volume Editor who can review the similarity report and assess the types of overlap. The manuscript may be returned to draft status and the authors asked to do some rewriting to reduce duplication and overlap.

    Authors of chapters in edited books will be requested to suggest at least 5 appropriately qualified reviewers who could provide impartial feedback. For authored volumes, authors will be asked to provide the names of 2 potential reviewers for each chapter.

  • All manuscripts undergo a single anonymized peer review by at least two experts in the field. For edited volumes, the book’s editor (and any co-editors) is responsible for managing the peer review process. For authored volumes, the AGU Books Editor manages the peer review process. Based on reviewer feedback, major or minor revisions may be requested. Once the manuscript meets the standards of the volume, it is accepted for publication.

  • Once accepted, you must upload the final versions of all the text, figure, and image files via ScholarOne. It is important that the complete set of materials is submitted at this stage, as changes during the proofs stage are costly and will incur delays in publication. For edited volumes, the corresponding author for every chapter must also submit a signed AGU-Wiley Contributor Contract with their final files.  

  • Once all chapters and a final table of contents have been received, the content is assessed by a member of the AGU Books Editorial Board for quality and suitability. If approved, the content will be assessed by the Managing Editor at Wiley, who checks that all text, figures, and ancillary material are present, and that the necessary permissions for the use of third-party copyright material have been provided. The Managing Editor will also estimate the number of pages and illustrations so that Wiley can calculate the sale prices.

  • The book’s lead editor/author will be invited to suggest several visually appealing images representing the subject matter that might be suitable for the front cover. Guidance will be provided on the type of images required to match AGU’s style for book covers.

    A Wiley Designer will mock-up front covers using several different images then the editor/author and AGU will be asked for their feedback. While the editor/author’s preferences are taken into account, AGU has final approval to ensure that the chosen image fits within its style for the series. If the selected image is owned by a third-party, the editor/author will need to secure permission to reuse it.

    Simultaneously AGU Publications staff will draft text for the back cover following the AGU template. The book author/editor will have an opportunity to review and refine the text. 

    A full proof of the front and back cover combined is circulated for approval about twelve weeks prior to publication.

  • A Wiley copyeditor will check the entire manuscript (text, figures, tables, artwork, etc.) for style, consistency, grammar, and nomenclature. Their core responsibility is to make the materials clear, correct, concise, comprehensible, and consistent. A Wiley typesetter will then lay out the content according to AGU’s design specification.

  • Production staff at Wiley will share page proofs of the copyedited and typeset manuscript with the book’s author(s) / editor(s) plus corresponding authors of each chapter. These are usually supplied as editable PDFs onto which you can markup corrections. Proofs are the authors’ last chance to make sure that the book is as you want it but please note that there should not be any major changes to the substance at this stage, only correction of typographical errors. Check out our proofreading tips. Once you have returned your proofs, the changes are sent to the typesetter for incorporationThe Production Editor ensures that all proof corrections have been accurately made.  

  • All AGU books must have an index. An index is invaluable in a print book because it is the primary means of searching. Despite the search functionality in a digital book, an index still has utility because it gives an overall picture of topics across the whole book.

    It will have discussed at the outset of your book project and written into your contract whether the volume editor(s)/author(s) is responsible for creating the index or whether Wiley will do it for a fee (deducted from royalty payments).

    Depending on the subject matter and the editor/author’s preference, the index may be very in-depth or very simple/light. More information on creating an index for your book.

  • A consolidated file with all pages of the book from the front matter to the index will be sent to the book’s author(s)/editor(s), all corresponding chapter authors (for edited volumes), and the AGU Publications team for final review and approval.

  • The digital version of the book will be loaded to Wiley Online Library where it will be accessible to subscribers and also made available as an option to purchase on Wiley.com, Amazon and other online retailers. Meanwhile the files are sent to a printer for printing and binding. This process takes several weeks so, it will appear as available only for pre-order on the website.  After printing, the book undergoes a quality check before distributors release the book and begin filling orders.  

  • For edited volumes, all of the editors receive two to three print copies as outlined in the agreement and the corresponding author of each chapter receives one complimentary print copy. Electronic copies (PDF format) of chapters are distributed to the volume editors and all chapter co-authors. For authored volumes, each author receives one print copy. Print copies can also be supplied upon request to people wishing to review the book.  

    Electronic copies are for personal use. You may share individual copies with colleagues but must not systematically distribute copies, or post on a listserv or website. Please refer to your Contributor Agreement for more details on your contractual terms and to AGU’s Permissions Policy for further guidance on sharing and reuse. 

  • AGU and Wiley will market and promote the book in various ways. You will be expected to share news of the book through your professional networks too. 

  • Each book and each book chapter is assigned a digital object identifier (DOI), a unique code and permanent web link that ensures the discoverability of the text in the long-term.

  • AGU Books are indexed in the two leading bibliographic databases for scholarly publications – Scopus and Web of Science – which can be used to track citations to the whole book and to individual chapters. Please note that it can take several months from publication for a book to be listed in an index.